Sometimes you know who you collaborated on a doc with, but just can’t come up with a search that leads you to that doc. Why not use their email address to track down the doc?
I discovered this search term when I was asked to track down all interactions between two specific students. This gave me the capability to see all docs on which they had communicated, provide them to our administrator and delete the docs from the student accounts.
It’s nice to have easy access to lots of sites, but that bookmarks bar can get crowded. Use Bookmark folders on your bar to categorize them while still having convenient access.
2. Shorten those bookmark titles.
Shorter bookmark titles take up less bookmark bar space. Take the title out to just use the sites logo. If the site doesn’t have a logo, or it doesn’t make the destination clear (like a docs logo), use short words or even emojis to save space!
3. Create Bookmarks for Creating New Docs or Slides
Did you know that docs.google.com/create opens up a fresh new Doc? Or that slides.google.com/create does the same with Google Slides? Create bookmarks for those links and have quick access to that capability.
4. Different Bookmarks for Different sections of your Drive.
Do you go to your Starred files often? Need quick access to Shared with Me when someone sends you a file in a meeting? Do you have a folder for all of your students’ assignments that you go to daily? Make a special bookmark for different locations!
5. Different Bookmarks for Different Parts of Docs, Slides or Sheets
Different tabs in Sheets, Headings in Docs and slides in Slides have different URL’s. That means you can make your bookmark (or a link you send in an email or message to someone) direct you (or the recipient) to a specific spot. It’s nice when you want to send someone to today’s meeting agenda in the massive Doc with all meeting agendas in it. It’s also super convenient if you regularly access a certain spreadsheet tab.
6. Bookmark specific sections of GMail
Have a certain GMail label you access regularly? Want quick access to your starred or important files? Want to be able to get to emails from your admin or boss quickly? Create a bookmark for that exact part of your Gmail.
7. Bookmark specific Calendar Views
Want to be able to access Day, Week, Month, Agenda or a Custom View quickly? Make it a bookmark.
This pretty well summarizes my approach to use of technology. If I can find a way to trim seconds or minutes off tasks without sacrificing quality, I’m all for it.
In recent posts about Google Docs, I shared how to boost font formatting efficiency with the Paint Format Tool and the Select Matching Text option. This post’s topic fits well with those 2.
Most people type in Google Docs and change fonts as needed without ever noticing the Text Styles dropdown. They live in “Normal Text” mode, but change their fonts regularly. But they are missing out! There is hidden functionality in that dropdown . . .
It allows you to change your default font styles. Are you an elementary school teacher who always types in size 16 font? Change your default! Are you a professional basketball team owner who always types in Comic Sans? Change your default! Do you believe that Helvetica is the world’s best font? Double-space all of the time? Prefer blue font? Like size 13? Always typing in italics? Change your default!
Using titles & headings adds other functionalities to your Doc. Do you have a 100-page Google Doc for your lesson plans and hate trying to navigate it to find the correct snippet? Use Headings & Document Outline view! Here’s how . . .
The quote at the top is often credited to David Dunham, though it appears that he’s not the originator of the quote).
In a recent post and video, I shared one of my favorite Google Docs hidden gems: the Paint Format Tool. This Google Docs feature is also a lesser known feature and goes hand-in-hand with the Paint Format Tool. Watch the video below to learn about the “Select Matching Text” option.