Canned Response Filter

In a separate post, I shared my love of Canned Responses in Gmail.  What’s better than being able to save time by clicking on a “canned response” to send it out?  Having your gmail do it for you!  That’s right – if you always send the same response to messages containing the exact same phrase or from the exact same sender, then you can create a Filter that automatically replies with one of your canned responses.  Super cool.

Tip: you may want to also select to archive the message, if you’d like it to also disappear from your inbox after the canned response is sent.

Step-by-step instructions are after the GIF.

Canned Responses Filter Animation

  1. Set up Canned Responses.  Instructions here.
  2. Type in the search box (click the little dropdown arrow if you want to just open it up.
  3. Identify what common element all messages in your filter will have (specific sender, specific text in message, specific subject, etc.).
  4. Click “Create a Filter with this Search.
  5. Click the checkbox for “Send Canned Response.”
  6. Select the desired canned response.
  7. Click Create Filter.
  8. Tip: you may want to also select to archive the message, if you’d like it to also disappear from your inbox.

Published by

Jake Miller

Jake is the host of the Educational Duct Tape podcast, the #EduGIF Guy, a Tech Integration Coach, speaker, Former STEM, Math & Science Teacher, and a presenter.