Organization can help relieve stress. One great way to organize in Google Drive is to create and utilize folders. Here are the basics . . .
- Folders can be created by selecting New > New Folder
- Folders can also be created in some locations by right-clicking & selecting New Folder
- Folders can be nested (folders inside of folders)
- Folders can be color-coded (pretty!)
Putting Content into Folders:
- Drag & Drop
- Use the Move To button in the top toolbar
- Use the Move To button in the right-click options
- Hold down shift to highlight more than 1 file and then move them together
Put Files in More than One Location
Check out this post to see how you can have your Google Drive files in more than one folder.
There are plenty of flash cards sites, apps and ideas out there. And many of them are great. But… it’s nice to not have to add another tool to your classroom, another site to your list of resources, another password for your students to remember and possibly another account for your students to access.
So, if you don’t need a fully-featured flash cards solution, stick with what you’ve got (and know): Google Slides.
- Students can work together to create the cards.
- You can assign each kid a card to make . . . and 5 minutes later you have a whole deck.
- Cards can involve pictures from a Google image search, pictures from students’ Drive or webcams, drawings and videos.
- You can project it in class to have a class-wide review.
- Students can use it to study from their cell phones and other devices.
- If you have a class website, you can embed the Slides on the site.
- Students can make a copy of the Slides to make them their own, add information that helps them, delete cards they already know and add cards for terms they struggle with.
*Disclaimer: I’m really not a flash cards, vocabulary kind of guy. Knowing the lingo has some value, but in general… memorization of stuff that fits on a flash card is just that: memorization. Since I know that it’s an important part of a lot of classrooms, I want to share this strategy for doing it, but I hope that you do it along with other types of learning experiences, like Project-Based Learning and other inquiry-based strategies.
I don’t know about you, but I’m often reading and responding to emails that relate to scheduling things. When I am doing that, it’s great to have my calendar handy. Using the Google Calendar Gadget Lab in Gmail makes that possible. I can see my calendar, add events to it and quickly get to the details for certain events. Check it out:
Thou shalt make a copy. – Jake Miller
Ok, so, I never said that. Well, actually, I guess I just did. Anyhow, it’s a trick that’s known in most edtech circles, but it’s useful enough to make sure that everyone knows it:
Change the “/edit” or “/view” (or whatever) at the end of a Google Apps file’s URL to “/copy” and it will force the person clicking the link to make a copy of it (as if they had clicked File > Make a Copy).
Important: make sure the doc is shared, at least as “Can View,” prior to using this. You can’t copy a doc that you can’t view!
With the rise of Google Classroom and other LMS options, it’s not as useful as it used to be, but it has its use cases: sharing a resource on your website, posting forms for use in your school district, sharing optional activities for classes or clubs and much more. It works in Drawings, Sheets and Slides as well! Here’s how to do it:
Just in case, here are those steps:
- Share the doc as “Anyone with the Link Can View.”
- Copy the link to the doc.
- Change the “/edit” or “/view” or “/edit?usp=sharing” to “/copy”
It’s important that you clear your browsers cache and cookies regularly. Doing it daily isn’t necessary, but doing it monthly (or even more regularly) would be wise.
In layman’s terms, cache and cookies are like little pieces of the websites that you visit. In the short term, they help you load that site faster when you visit it next. In the long term, however, as the sites change, the cache & cookies start clogging up processes (often because they are no longer part of the sites that you visit). Clearing them will help your browser run more smoothly!
Here’s how to do it in Google Chrome:
Note: it was really hard to make it through this post without using a lame pun with the words cache or cookie. In fact, I think that my self-restraint earned me a cookie…. oops.
Google Drawings is a great place for quick, simple, visual activities. Add shapes to a diagram, tell students to double-click in those shapes and – voila – they’re text boxes!
- before sending them out to your kiddos, click into those shapes and format the text size so it’ll fit in the boxes.
- Once you’ve made one box the way you like it, use command+d (ctrl+d on non-Mac) to duplicate it.
- If this isn’t being used in Google Classroom, make it anyone with the link can view, copy the link, change the “edit” to “copy” and send it out.
Need a flyer? A sign? A visually appealing handout?
Google Docs is a great word processor, but it can be hard to get images, text and word art laid out in just the right way. Tools like LucidPress are great for this, but they have a learning curve. For most educators and students, Google Slides is perfect for this – we know how to add & resize pictures and text as well as how to move them around on the screen.
So, why not use Google Slides for creating Printed Materials? Go to File > Page Setup and give your slides the dimensions of your piece of paper. Bam.
I love me some Add-Ons. One of my favorites is FormRanger from New Visions Cloud Lab. It can be used to pull in a column of information from a Google Sheet as multiple choice or dropdown options.
This is nice for quickly creating a lot of options for a multiple choice or dropdown question, but what takes it from nice to awesome is . . . you can set it to automatically update based on changes made to the spreadsheet. Whaaaaat!? I know, right?
There are two main cases for use: Continue reading FormRanger Add-On
We all know from experience, as well as the infamously-hysterical and on-point “Death by PowerPoint,” that slideshows should involve minimal text. But, for many people, this is where cognitive dissonance enters. They believe this to be true, but need somewhere to plan what they will say.
Well, Google Slides has a spot for “Speaker Notes,” and here’s how you print them to have ready during your next presentation:
First off – I can’t take credit for this idea – just the GIF below. I’ve heard it mentioned most recently on the Google Teacher Tribe podcast who credited the idea to Jeremy Badiner.
There are a lot of uses, but here are the 4 main ones that I can see:
- Post a Google Form (i.e., an assessment) to your LMS early, but students won’t be able to access the questions until you give them the password.
- Set this form as part of a BreakOutEDU style activity – participants can only access the form once they’ve found the password in the previous stage.
- Make it so only your intended audience can fill out a form.
- Keep sensitive information within the form, just like a password-protected website.
One important note: setting “error text” is essential – otherwise it will tell the user the password.