Schoology offers a quality platform for classroom assessments, but no platform for collecting information that isn’t intended to be an assessment. In that situation, Google Forms is a great option. However, using a link and forcing students to go “out” of Schoology can be inconvenient and lead to some internet-wandering. So, let’s embed the Google From right into Schoology! Forms can be embedded in pages as well as assignments.
This is beneficial in a number of other situations:
- Schoology assessments can’t differentiate based on answers (i.e., seeing remedial content after getting a question wrong), but Forms can.
- If the data coming from the questions is actually going to someone else (i.e., your school guidance counselor), you’d be able to share the Google Forms results easily with them.
- If you’re looking to trigger some action (i.e., mail merge) with the responses, the Add-Ons offered in Google Sheets would work.
- If you’re looking to use the functionality offered by Google Forms Add-Ons like FormRanger and FormLimiter.
- If you need to use formulas or create data representations, Google Sheets are ideal.
Option 1: Add as an External Tool
This option requires the least steps, but has one major drawback – you can’t include any other text or images on the Schoology “page” – just the content from the form. (If you need to include other stuff, check out Option 2, below).
Check out the GIF below, followed by step-by-step instructions, to see how to do this:
Option 2: Embed the Form into a Page, Assignment or Discussion
This option is preferable if you’d like to add some text or other content on the same “screen” as the form.
Check out the GIF below, followed by step-by-step instructions, to see how to do this:
- Create your Google Form.
- Click the Send (paper airplane) button.
- Select the <> Embed option.
- Modify the dimensions, if you’d like. You can do that in Schoology later as well.
- Click on the embed code.
- Click Copy.
- Go to your class Materials page in Schoology.
- Click Add Materials.
- Click Add Page (or whatever option you’re choosing).
- Click the button on the right, above the text box, with the two dots. It’s the Switch to HTML View button. (If you’re in an Assignment, you may have to click a > button to get to the expanded view)
- Paste the embed code.
- Click Create and you’re done!
- If you switch back to the Standard View, you can also enter other content (text, pictures, etc.) above or below the Google Form.
Years ago, as a STEM teacher, I had my students build basswood bridges. We’d then test them by hanging weights from them. I’d submit the results to a Google Form, which would kick it to a Google Spreadsheet, where a formula was all set up to calculate the “Engineering Efficiency” (a measure that leveled the playing field between heavy, strong bridges and light, strong bridges). Unfortunately, formulas don’t automatically apply to the new rows created by new Form Submissions. I had to have a student manually drag the formula down each time a new result was submitted.
Enter the CopyDown Add-On
I later discovered this wonderful little add-on. It automatically pulls that formula down to a each new form submission. No manual dragging necessary. This is super, super useful when your Form & Sheet are part of a bigger system that triggers other actions in other add-ons (i.e., autoCrat, formMule) that require those formulas.
Here’s a GIF of how it works, followed by a step-by-step guide to using it:
- Set up your Google Form.
- Open up the connected Spreadsheet.
- Start with an initial form submission. You’ll need this in the next step.
- Create your formulas in Row 2 (the row with your first submission).
- Click Add-Ons and follow the steps to add CopyDown.
- Click Add-Ons > CopyDown > CopyDown Settings.
- Flip the switch to “On.”
- Generally, I select to paste the results “as values” (otherwise it puts the formula itself into each cell which, if it’s a lengthy spreadsheet, will ultimately slow it down).
- Save Settings.
- Start gathering form submissions!
Have a form that you fill out regularly? Create a pre-filled form link that is partially filled in for you.
Sending a form out to a certain group who will all have the same response to a certain question (i.e., grade level)? Create a pre-filled form link to save them a few moments.
Directions are underneath the GIF
- Click the 3 dots in the top right corner.
- Select “Get Pre-Filled Link.”
- Enter the answers you’d like to pre fill.
- Click Submit.
- Copy the link. All done!
Google Forms are great for collecting information and delivering assessments, but did you know Forms had some differentiation swag?
Yup, it’s true. Use “Go to Section Based on Answer” with a Multiple Choice question to have right answers and wrong answers lead to different sections. A general mockup of what this could look like, and steps for creating it, are below the GIF.
- Add a question with a correct answer and (at least one) wrong answer.
- Add a section after that question.
- Put your remedial content in that section. YouTube videos work well. You could even make your own video to put in there. You could also include a follow-up question to give your students a chance to re-assess.
- Add a section after the remedial content.
- Put your next content here. This is the section where students who got the correct answer will land. It will probably also be where you have students who completed the remedial step will land.
- Go back to your initial question.
- Select “Go to Section Based on Answer.”
- Have the incorrect choice(s) go to the remedial section.
- Have the correct choice(s) skip to the section after the remedial one.
- Sit back and enjoy the differentiated learning experience!
- Section 1: includes the question the differentiation is based on
- Section 2: the remedial section – whatever content you want the students who got the previous question incorrect to see (video, explanation, follow-up question)
- Section 3: the “next step” – the slide that the students with the correct answer jump to, also where the students with the incorrect answers land after completing the remedial section.
Note: you can add multiple levels of this in one Form, but it can get hard to manage. I once created a Form that went: Question 1, Remedial Video & Question 1a, Remedial Video & Question 1b, Question 2, Remedial Video & Question 2a, Remedial Video & Question 2b, etc. As you may guess, I had to create a complex flowchart to make sure I had everything jumping to the correct places.
I love me some Add-Ons. One of my favorites is FormRanger from New Visions Cloud Lab. It can be used to pull in a column of information from a Google Sheet as multiple choice or dropdown options.
This is nice for quickly creating a lot of options for a multiple choice or dropdown question, but what takes it from nice to awesome is . . . you can set it to automatically update based on changes made to the spreadsheet. Whaaaaat!? I know, right?
There are two main cases for use: Continue reading FormRanger Add-On
First off – I can’t take credit for this idea – just the GIF below. I’ve heard it mentioned most recently on the Google Teacher Tribe podcast where the idea was credited to Jeremy Badiner.
Second – In a Twitter discussion with Molly MacKinlay from Google (I love Twitter!), she pointed out that there’s an easier way to do this. I still think that there are valid uses of the password-protecting strategy, but when appropriate, her way is certainly easier. I’ll get to this later in the post, right under the GIF…
There are a lot of uses to password-protecting Forms, but here are the 4 main ones that I can see:
- Post a Google Form (i.e., an assessment) to your LMS early, but students won’t be able to access the questions until you give them the password or until they complete a preliminary activity that releases the password to them.
- Set this form as part of a BreakOutEDU style activity – participants can only access the form once they’ve found the password in the previous stage.
- Make it so only your intended audience can fill out a form. (i.e., 1st period class, but not 2nd period class)
- Keep sensitive information within the form, just like a password-protected website.
One important note: setting “error text” is essential – otherwise it will tell the user the password.
The other way of doing this:
In my aforementioned conversation with Molly, a product manager with Google For Education, she reminded me of the ability to turn off “Accepting Responses.” If you want all of your students to have access to this Form at the same time, this is definitely the preferred way to go about it. Leave it off until the quiz starts, then turn it on, then turn it off when the quiz ends. Easy-Peasy. The exceptions start with anytime that you want differentiated access: i.e., students can’t start a quiz until completing a certain activity, only students from a certain class should be able to access a form, etc. And they continue with specialized applications of Google Forms: Digital BreakOuts and more. So, choose based on your need. If you’re just keeping a form closed until test time, use the “accepting responses button.” If you’re differentiating access in some way, use password-protecting.
Ah, the power of the Twitter PLN. Both of the following notes came to me through discussions with people on Twitter.
- @HaleEdTech pointed out that the user (i.e., student) can discover the password using Inspect Element or View Page Source (both are in the right-click menu). If you intend to use this regularly, you may want to 1) turn off Inspect element in the Google Admin Console and 2) block “view-source” in the URL blacklist in your Admin Console. These will only prevent this in Chrome – there are likely other steps you’d need to take with Safari or Firefox.
- @EfrenR shared with me that people should refrain from using the word “password” in this situation, as Google Forms directly states that they’ll “never ask for your password.” He reported that they may even flag your Form for requesting user’s passwords. So, it may be wise to use something like “keyphrase” or “Form Code” instead.
What better way to celebrate Pi Day than with a hands-on, tech-on exploration activity that helps students build their own understanding of what pi really is? Well, probably a good piece of pie, but this is awesome nonetheless.
Here’s what you do:
- Get a bunch of fabric tape measures (using string and then measuring lengths on the string works too).
- Get a bunch of circular objects.
- Have kids measure the circumference and diameter of different circular objects.
- Instruct the kids to submit their measurements to a Google Form
(note: my form doesn’t collect names, but it would be best to collect them so you can help kids who have measurement errors).
- Setup a QUERY formula to find the circumference/diameter for each entry.
=QUERY(B2:C1000, “select B/C”)
- Fix that pesky 2 in the Query formula after the first submission – when the first entry inserts a row, it changes B2 to B3. Change it after the first entry and you’re good to go.
- Setup an AVERAGE formula to find the mean of the circumference/diameter calculations.
- Project the spreadsheet as entries are recorded. See what your kiddos notice about the numbers they see on their screen!
The Duplicate Tabs button is probably an under-used option for most people. However, it can really come in handy. Every now and then, I need to keep a specific email open, but get back to my inbox. Duplicate Tab. Sometimes, I need to have a course in Schoology open, but open another. Duplicate Tab. One of my favorite uses, though, is when I have more than one Google Form submission that I have to fill out and they all have some similar entries (i.e., multiple session proposals for a conference, discipline referrals for the same incident with different students). Dup-li-cate Tab! Check out how that looks in the GIF below:
Sometimes you know who you collaborated on a doc with, but just can’t come up with a search that leads you to that doc. Why not use their email address to track down the doc?
I discovered this search term when I was asked to track down all interactions between two specific students. This gave me the capability to see all docs on which they had communicated, provide them to our administrator and delete the docs from the student accounts.
We’ve all pasted something from a website into a doc, presentation, email or other destination before and experienced that annoyance when it doesn’t match your other font. Fixing this is simple… Just add shift to your ctrl+V keyboard shortcut to make your text match the destination font (including size, color, spacing and all style options).
Note: I’ve always been a little apprehensive about sharing this with students, because there’s no easier way to identify a plagiarizing student than a mismatched font with white highlighting . . .