Force Make a Copy

Thou shalt make a copy. – Jake Miller

Ok, so, I never said that.  Well, actually, I guess I just did.  Anyhow, it’s a trick that’s known in most edtech circles, but it’s useful enough to make sure that everyone knows it:

Change the “/edit” or “/view” (or whatever) at the end of a Google Apps file’s URL to “/copy” and it will force the person clicking the link to make a copy of it (as if they had clicked File > Make a Copy).

Important: make sure the doc is shared, at least as “Can View,” prior to using this.  You can’t copy a doc that you can’t view!

With the rise of Google Classroom and other LMS options, it’s not as useful as it used to be, but it has its use cases: sharing a resource on your website, posting forms for use in your school district, sharing optional activities for classes or clubs and much more.  It works in Drawings, Sheets and Slides as well! Here’s how to do it:

Force Make a Copy Animation

Just in case, here are those steps:

  1. Share the doc as “Anyone with the Link Can View.”
  2. Copy the link to the doc.
  3. Change the “/edit” or “/view” or “/edit?usp=sharing” to “/copy

The Draftback Extension

One of the earliest edtech tools that I recommended to the teachers involved in the Writing Ourselves project, which I am the Technology Director for, was the DraftBack Extension.  Once enabled, the extension allows you to playback your writing process for any doc that you are an editor on.  Obviously, the best use case for this would be to have students do this.

What a powerful way for students to reflect on their writing process and for educators to assess (and offer feedback on) the way that they go about the writing craft.  Awesome sauce.

Draftback animation

Add Files to Multiple Locations in Google Drive

Ever wish you could put the same file in each students’ folder without making copies?  Have a project that belongs in your Science folder and your English Language Arts folder?  Any time that you need a Google Drive file to be in multiple locations, use Shift+Z to open up the “Add To” option.  The same file will be in each location – edit it in one location, it updates in the other.  Awesome sauce.

Searching Google Drive by Owner or Shared To

Sometimes you know who you collaborated on a doc with, but just can’t come up with a search that leads you to that doc.  Why not use their email address to track down the doc?

Searching Drive by Owner or To Animation

I discovered this search term when I was asked to track down all interactions between two specific students.  This gave me the capability to see all docs on which they had communicated, provide them to our administrator and delete the docs from the student accounts.