Canned Responses in GMail

I am efficiency-obsessed.  Anytime I can make something that I do in my job more efficient without compromising quality, I am in. Involve something Google-y in that and I’m not just in, I am psyched.

Canned Responses meets that criteria.  It allows you to save certain email text (typically for replies) that you send regularly.  You can then insert those messages when needed, make minor edits for personalization if needed, and send them out.  Awesome sauce.

The only flaw is the menu – you have to be really careful to not accidentally overwrite your saved canned responses by clicking in the wrong spot (insert vs. save vs. new).  But I can live with that!

Check out a GIF of Canned Responses after these brief setup instructions.

  1. Click the gear in the top-right corner of your Gmail window.
  2. Click Settings
  3. Click Labs
  4. Navigate to Canned Responses in the list.
  5. Click Enable, then save.

Canned Responses Animation

Published by

Jake Miller

Jake is a Google for Education Certified Trainer and is the Lead Technology Integration Specialist for Brady Middle School in Ohio's Orange City Schools. In the past he taught STEM, Science & Math in Stow-Munroe Falls, Ohio, where he was also a leader in the district's Technology Leadership Team and a co-advisor for the middle school's STEM Club. He has been an educator since 2003. His Bachelor's Degree is in middle-level education (math/science) from the University of Akron and his Master's Degree is in Instructional Technology from Kent State University. He has enjoyed providing more than 100 professional development opportunities at conferences and school districts across the state of Ohio. He is very involved in Twitter (@JakeMillerTech) and provides regular pointers for educators with his #GAFETip tweets.