5 Ways to Link to Parts of Google Docs

There are a lot of reasons that you may want to put links into a doc that allow you (or the reader) to jump to certain parts of a Google Doc.  Here are a few possible reasons:

  • You’re creating a HyperDoc with lots of stuff in it!
  • Your students are creating eBooks and need a Table of Contents
  • You’re managing a long doc of lesson plans and want to be able to jump to different units or months
  • Your students are creating Choose Your Own Adventure books
  • You’re collaborating with a team of educators in a doc with multiple meetings worth of notes
  • A slightly different reason – sending a link in an email (or messaging system) that takes the recipient directly to a certain location within the doc

There are a few different ways to manage this and different ones are best in different situations.  Let’s check them out!

1. Using “Headings” to create linkable pieces of text

When you use the “Styles” dropdown to format parts of your doc as Heading 1, Heading 2 or Heading 3 those Headings become links that even show up in the Insert Link menu.  Check out the steps in the animated GIF below.

Headings as Links Animation

2. Copying the url for headings, titles & Subtitles

You may have noticed that in #1, I didn’t mention Titles or Subtitles along with the 3 different levels of Headings.  This is because they don’t naturally appear in that Insert Link box.  I’m not sure why.  Regardless, if you add a title or subtitle (just like a heading) you’ll notice that when you click on them, the URL changes. This is because the URL is specific to that location in the doc.  So, copy that URL and create a link with it elsewhere in the doc to jump to that spot.  Check out how in the animation below.

URLs from Titles Animation

Note: These URLs are nice outside of that doc as well.  Let’s say a colleague asks you about a specific topic that was discussed in a faculty meeting a few weeks back.  Copy the URL for the heading or title from that meeting and email it to them – then, when they click on that, not only will the doc open, but they’ll jump to the right spot.

3. Use Bookmarks

What if you don’t want to format some of your text as a “title” or “heading”?  Well, bookmarks are the answer for you.  In my school, we have a shared document for the plans for our “PRIDE” period, that all teachers teach.  We use bookmarks to make it easy to jump by month.  The biggest use of this that I can see, though, is to have students link to the locations of their evidence.  Think about it: How do I know that the character is feeling remorseful?  I can see evidence here when he says “sorry” and here when he is feeling depressed about what he did.  Add links to the spots in that document where those events happened and you can see evidence of your students’ reading comprehension.  *Boom!*  Check out the process for adding bookmarks and using them for links in the animation below.

Bookmarks in Docs for Links Animation

4. Insert Table of Contents

If you want there to be links to each chapter of your ebook (or dates of your lesson plan or agendas from your meeting…) up at the top of your document, the Table of Contents is a great solution for you.  There are two main downsides of the Table of Contents.  First,it doesn’t work with Titles or Subtitles.  Second, the Table of Contents can become really long.  But, if you want links to each of those Headings in the doc, this will be great for you, because it’s really simple to set up.  Check it out:

Insert Table of Contents in Docs Animation

5. Document Outline

The last option is convenient, but isn’t for creating links in the document itself.  If your goal is just to be able to navigate the document quickly without concern for how other people navigate your document, the Document Outline is a great solution for you.  Anything that you format as Title, Subtitle or Heading automatically goes into the Document Outline.  An interesting tidbit is that it also adds things that look like headings to this list (i.e., something bold and underlined).  Just remember: your document’s viewers only see the document outline if they go to View and turn it on themselves.Document Outline Animation

Use Preview in Docs for a Quick Whole Class Progress Check

In a blended classroom, it can be tough to see who is on and off task and know who is behind on their work.  One trick that I often used in my STEM classes was to open the Google Drive folder that all of my students’ work was in and click through the previews of their docs.  The previews weren’t always the most current version (it’s likely the status of the file when you most recently opened up Drive), but I could easily identify students who may be behind (or off task) and then open up their docs to check for sure.  It was much faster than opening all of the docs would have been!  I also used this occasionally when assigning some pretty simple grades, especially if they were completion grades.

Use Preview for Quick Progress Check Animation

Top 5 Posts of 2017

Happy New Year! Before we look forward to all of the awesome learning that 2018 holds for us, I’m going to get all nostalgic for a quick sec…. here are my 5 most viewed posts from 2017:

  1. Adding Captions to Images in Google Docs
  2. Recreating Pop Hits as Content-Related Lyrics Videos 
  3. Change Your Default Font in Google Docs 
  4. Screencastify to FlipGrid 
  5. Adding Audio in Google Slides (hack)

Equations in Google Docs

Math & Chemistry teachers use Google Docs, too!  And so do other content areas and teachers who integrate math and sophisticated science across content areas.  And, for those peeps, there is the ability to add equations and other “mathy” symbols to Google Docs.  Just click Insert > Equation.

A quick note, before we get to the GIF: Some educators will tell you that this tool could be better.  And for people looking to use this functionality regularly, they’re probably right. In that case you may want to consider other tools (equatIO is a great one).  But for people who just use it occasionally, I think the Equation Editor is a’okay.

Equations in Docs Animation

The Ultimate App Smash Lesson

 

Recently, I was fortunate to be a guest on the awesome Google Teacher Tribe Podcast.  Not only are Matt & Kasey rockstars, but their show is my favorite education podcast.  It was an honor and a blast.

It’s a tradition on the show for the guest to create a lesson plan that listeners can use.  I chose to take a few ideas that I’ve posted about here and combine them into the Ultimate App Smash Lesson.  The lesson combines #StopMotionSlides, Screencastify & FlipGrid.  It can be used with any just about any content and is appropriate in most grades, starting in around 3rd grade.

You can find the lesson at bit.ly/ultimateappsmash.  I hope you enjoy it . . . and I’d love to see some of what your kiddos create when you use it!

Tips for Creating Stop-Motion Slides

I’ve posted about #StopMotionSlides before and there are others out there (I think that Eric Curts’ and Matt Miller’s are both pretty definitive), but as usual – I like to encapsulate all good Googley stuff in GIF format.  So here we go . . . some GIF-style tips for making really rad #StopMotionSlides projects. Continue reading Tips for Creating Stop-Motion Slides

Comparing GIF Creation Options

In February of 2017, I found my niche in the online #edtech world – and a new passion – creating #eduGIF’s.  In the time since then, I’ve been asked dozens, if not hundreds, of times how I create them.  Here I’ll dive into 1) a little background on what I do & why I use the tool I use and 2) other options to consider. Continue reading Comparing GIF Creation Options

Skip Slides in Google Slides

Have a Google Slides-deck that you sometimes present in 45 minutes and other times in 75 minutes?

Change up the slides that you use in each class based on formative assessment or student interests? Have a set of Slides that you use in two different classes, one with more remedial needs and the other with need for enrichment?

It might be beneficial to hide certain slides, either to simply not show certain content (in the 2nd & 3rd questions above) or in interest of time (in the 1st question above).  Using the “Skip Slide” option will help you do this.  Just right-click (or 2-finger click) on a slide on the left and select “Skip slide.”  Check it out in the animation below:

Skip Slides in Google Animation

Screencastify for Feedback

I’ve done a number of posts about Screencastify, but recently I was reading a blog post that presented an idea that I had not previously thought of.  In it, the author talks about using a screencasting tool to give both visual and auditory feedback on a student’s work.  It seems to me that this would be so much more useful for a student than just comments on the doc.  Plus they’d be more likely to view it.

Add in the ease of use with Screencastify – quickly sharing in Google Drive – and you’ve got a win-win.  Below is a GIF I made to share the process.  In the GIF, I am giving (fake) feedback on a Google Doc, but it could be anything.  I could even show how it falls on a rubric within the video!

You could even have students give each other feedback this way!

One last note – if you start doing this regularly, you could create one folder in your Drive for each of your students and then drag the videos into those folders for the students to view.

Screencastify for Feedback Animation

AutoPlay & Loop in Google Slides

Need slides running on loop during an Open House or other event?  Here’s how to do it!

It’s super simple!

  1. File > Publish to the Web
  2. Link (not embed)
  3. Select the amount of time between slides (unfortunately, all slides have to be same length.  Need some slides to show for longer? Duplicate them so that they show twice.)
  4. Decide if you want it to start playing as soon as you open it.
  5. Decide if you want it to loop (restart).
  6. Access the link.  Hit the full screen button. That’s it!

Note: If you’d like it to be a slideshow of pictures that are in your drive, I recommend the Drive Slides extension (by Matt Miller & Alice Keeler) for getting those images quickly into a slideshow.  It’s limited to 50 images/slides, but you could always make separate slideshows and then import the slides from one into the other.

AutoPlay & Loop Google Slides Animation

Note: if this is for a permanent hallway display or sign, you should try out Chrome Sign Builder.

You can also select embed to easily embed the auto-playing, auto-looping slides into a non-Google Sites webpage, like this:

Continue reading AutoPlay & Loop in Google Slides